Records Section

WORK DISTRIBUTION
Group – I 1. Receipt of Dak (Bills, Valuables letters, Service books etc)
2. Diarisation of Dak
3. Distribution of Dak to the respective sections
Group – II 1. Dispatch of Dak 
2. Maintenance of old Records
3. Distribution of Stationery to various sections
4. Maintenance of Library

Stores Contract

WORK DISTRIBUTION
Group – I 1. GENERAL WORK including all reports and returns.
2. Transmission of DP Sheet to D Section for preparation of cheque.
3. Scheduling of vouchers to concerned LAOs.
4. Review of Compilation on monthly basis.
5. Pursuing of replies of objections  to Test Audit Authorities, O&M Cell, LTAR items, and CGDA’s inspections.
Group – II 1. Processing of LP Bills pertaining to :
2. Dte of NCC Chandigarh.
3. AFMSD Delhi Cantt.
4. Workshops and ASCs
5. Ration Money  claims.
6. Cash Requisitions  of S & S Imprest Holders.
Group – III 1. Processing of bills: 
2. Relating to various workshops/HQ Tech Group EME/Units.
3. 5 % payment in respect of S&S Imprest account  pertaining to ASC units.
4. Re-appropriation/refund/upkeep of Security deposits by the various ASC/CHT contractors.
5. Ration Money claims.
Group – IV 1. Processing of LP Bills pertaining to :
2. NCC Units located in the state of Punjab.
3. Military Hospitals & FMSDs.
4. Ordnance Depot and Workshop.
5. Advance Payment of Wheat and Rice Supplied by FCI and work related to ASC Task.
6. Ration Money claims.
Group – V 1. Processing of LP Bills pertaining to :
2. NCC Units located in the state of  Delhi, MH Patiala
3. Engineering Stores Dept, Engineering units and armed forces transfusion Centre.
4. Ordnance Stores and Workshops.
5. Ration Money claims.
6. 5 % payment in respect of S&S Imprest account pertaining to ASC units -  Delhi Area.
7. HQ WC, Chandimandir
Group – VI 1. Processing of LP Bills pertaining to 
2. Ordinance and Ammunition Depts. 
3. NCC units located in the state of Himachal Pradesh.
4. 5 % payment in respect of S&S Imprest account pertaining to ASC units.
5. Ration Money claims.
6. MAP – only CHT cases :-  Jalandhar, Ferozepur,  Amritsar
7. 171 MH
Group – VII 1. Processing of LP Bills pertaining to : 
2. Ordnance Depot and Workshop.
3. CVD Delhi Cantt,
4. SQAEs.
5. Central  Aviation  Support Dept
6. Ration Money claims.
7. 5 % payment in respect of S&S Imprest account pertaining to ASC units.
8. MH Ambala, Dagshai, Shimla, Kasauli.

M Section

WORK DISTRIBUTION
Group – I 1. General correspondence, 
2. Receipt of Dak and its distribution.
3. Rendition of various reports & returns.
4. Payment of ATG bills & Post audit expenditure accounts.
5. Cash Requisitions received from various units in r/o Pay & allowances of PBOR’s.
6. Audit of Cantonment Board’s Conservancy Agreements and passing of expenditure on this account.
7. Scheduling of CRV’s
8. Maintenance of DV Registers & Paid Vouchers.
9. Adjustment of original MROs.
10. Correspondence with Test Audit authorities.
Group – II 1. Payment  of various types of grants i.e. ACG, TTIEG/TTG, FP & TG, SWSG, sports Activity Grant, Amenity, ETG etc.  
2. Payment of bills etc in r/o unit on pre-audit system of accounts.
3. Post audit of expenditure account in respect of  grants i.e. ACG, TTIEG/TTG/FP & TG, SWSG, Sport activity grant.
4. Conservancy contract agreement in r/o Non-Cantt. Boards and of bills thereof.
5. Payment of Medical Reimbursement claim/Medical advances in r/o Officers, JCOs / ORs for indoor treatment.
6. Scheduling of CRVs to concerned LAO.
7. Release of payment in respect of Sadbhavana Cases & Post audit of expenditure for the amount released.
8. Release of payments on account of Permanent Advance to Units.
9. Payment in respect of Motor Accident Tribunal Cases.
10. Adjustment of original MROs.
Group – III 1. Payment of various types of grants i.e. ACG, TTIEG/TTG, FP & TG, SWSG, Sports Activity Grant, Amenity, ETG etc. 
2. Payment of bills etc in r/o unit on pre-audit system of accounts.
3. Post audit of expenditure accounts in respect grants i.e. ACG,  TTIEG/TTG/FP & TG, SWSG, Sport Activity Grant.
4. Audit of payment of Medical Reimbursement claim/Medical advances in r/o Officers, JCOs / Ors for indoor treatment.
5. Scheduling of CRVs to concerned LAOs.
6. Release of payment on account of Permanent Advances to Units.
Group – IV 1. Releasing of Cash Assignments in r/o ECHS. 
2. Audit of Cash A/Cs.
3. Refund of Excess ECHS contribution.
4. Adjustment of OMRO in r/o ECHS contribution.

Disbursement Section

WORK DISTRIBUTION
Group – I 1. General correspondence
2. Receipt of dak and its distribution
3. Rendition of various reports and returns
4. Indenting for Cheque pads, Cheque Books, Safe custody and accounting
5. To arrange for cash assignment on treasuries and Bank
6. Issue of cheque Books
7. Implementation of E- Payments in PCDA (WC) Chandigarh
8. Furnishing of specimen signature of Cheque signing officers to banks/treasuries.

Group II

1. Printing of cheques & schedule III
2. Accounting and maintenance of Franking Machine
3. Scrutiny of DP sheets and bills
4. To compare typed cheques with vouchers
5. Dispatch of Cheques and Cheque slips
6. Disposal of schedule III and paid vouchers

Pay Section

WORK DISTRIBUTION
Group – I 1. General administration of Pay section
2. Reports and Returns
3. Forwarding of outstanding LPCs
4. Provisional payment for want of funds in respect of outstation offices
5. Preparation of DP Sheet and scheduling of schedules and PM
6. Dak in and Dak out
7. Receipt and despatch of Service Books
8. Correspondence with Test Audit Authorities
9. Verification of Sectional Compilation and rendition of certificate to A/c Section
10. General Correspondence
Group – II 1. Dealing with pay fixation cases in r/o MES and Non-MES personnel     
2. Rendition of audit report in anomaly cases  of pay fixation.
3. Rendition of audit report for allotment of funds under Head  'Charged Expenditure'. 
4. Issue of Pt-I O.O. for circulation of Govt. orders on P&A in respect of Defence Civilians.
5. Maintenance of Subject files.
6. Processing of provisional payment cases received from Sub Offices.
7. Correspondence regarding court cases.
8. Revision of pre-86 pension cases.
9. Decision in doubtful cases referred by Sub Offices.
Group – III 1. Payment of regular, supplementary and medical bills in respect of Defence Civilians 
2. Verification of data sheets
3. Payment of CGEIS, Leave Encashment , ROTF,GPF
4. Provisional Payments for want of funds ,LPC, and allotment of funds under 'Charged Expenditure'. 
5. Verification of Qualifying service in respect of Defence Civilians.
6. Recovery of Rent & Allied charges and acknowledgements of License Fee bills.
Group – IV 1. Payment of regular, supplementary and medical bills in respect of Defence Civilians of MES units.
2. Verification of data sheets 
3. Payment of CGEIS, Leave Encashment, ROTF, GPF
4. Provisional Payments for want of funds, LPC and allotment of funds under 'Charged Expenditure'.
5. Verification of Qualifying service
6. Recovery of Rent & Allied charges and acknowledgements of License Fee bills.
Group – V 1. Payment of cash requisition on account of P&A in respect of Industrial employees serving in Ordnance, ASC units.
2. Payment of  Medical Bills, CGEIS, Leave encashment, GPF, HBA, Scooter, Advances etc in respect of IPs  
3. Verification of data sheets
4. Adjustment of TLBs, DID Schedules, Preparation of Punching Mediums Class-II Vr
5. LPC in respect of IPs, and Charged Expenditure 
6. Verification of Qualifying service
6. Collection of schedules in respect of New Pension scheme and forwarding it to Fund Cell
7. Adjustment of MROs of all the units.
Group – VI 1. Payment of regular, supplementary and medical bills in respect of  Defence Civilians. 
2. Verification of data sheets 
3. Payment of CGEIS, Leave Encashment , ROTF,GPF
4. Provisional Payments for want of funds, LPC, and Allotment of funds under 'Charged Expenditure'
5. Verification of Qualifying service in respect of Defence Civilians
6.Recovery of Rent & Allied Charges and acknowledgements of License Fee Bills.
Group – VII 1. Payment of regular, supplementary and medical bills in respect of  Defence Civilians. 
2. Verification of data sheets 
3. Payment of CGEIS, Leave Encashment , ROTF, GPF
4. Provisional Payments for want of funds, LPC, and Allotment of funds under 'Charged Expenditure'
5. Verification of Qualifying service.
6. Recovery of Rent & Allied Charges and acknowledgements of License Fee Bills.
Group – VIII 1. Payment of regular, supplementary and medical bills in respect of  MES units.
2. Verification of data sheets 
3. Payment of CGEIS, Leave Encashment , ROTF,GPF
4. Provisional Payments for want of funds, LPC, and Allotment of funds under 'Charged Expenditure'
5. Verification of Qualifying service
6. Recovery of Rent & Allied Charges and acknowledgements of License Fee Bills.

ADMIN Section

WORK DISTRIBUTION
AN-I
1. Postings/transfers of AAOs/SOs (A)/Supvr (A/Cs) & posting of Supervisor on officiating capacity and  notification of causalities thereof.
2. Rendition of vacancy reports in respect of AAOs/SOs(A)/Supvr (A/Cs) & submission thereof to CGDA, New Delhi.
3. Rendition of grievances report.
4. Maintenance of roster of AAOs/SOs(A) for posting on sensitive assignments.
5. SIU report & key map reports: rendition of data to AN-III.
6. Provisioning of auditors to SOs (A) grade.
7. Promotion from SO (A) to AAO & AAO to AO’s grade.
8. DPC Auditors to SO(A), SOs(A) to AAOs & from AAO’s to AO’s Grade.
9. Review of cases of Gp.’B’ (up to SAO’s), ‘C’ & ‘D’ officials under FR 56 (J)
10. Notification of casualties of SOs(A) and AAOs detailed on Temporary duty.
11. Maintenance of profile registers of SOs(A)/AAOs.
12. To maintain roster of SOs(A)/AAOs.
13. Monthly casualty report.
14. Deputation cases of SOs(A)/AAOs/AOs/SAOs/IDAS Officers.
15. Half Yearly report pertaining to volunteers amongst SOs (A)/AAOs for Transfer to their choice stations.
16. Maintenance of Data Base AAOs/SOs(A).
17. Maintenance/Entry in Service Books in r/o IDAS officers/SAOs/AOs in following cases –
 
i ) Annual Service Verification
ii ) Pay Fixation
iii) Promotion
iv ) Joining/Relieving/Retirement.
v ) Leave.
vi ) LTC.
18. ACRs in r/o SAOs/AOs/ Hindi officers.
19. Methodex Cards in r/o newly promoted AOs to be forwarded to HQrs office.
20. Duty roster of AAOs/SOs (A) in ‘R’ & ‘D’ sections.
21. Duty of AOs for sample check of dispatch of Cheques in D Sec. (Yearly)
22. Annual Cash Inspection.
23. Delegation of Powers.
24. Handing / Taking – (LAOs)
25. Assessment Report of newly promoted IDAS Officers.
26. Annual Minority Community Report (IDAS) (I week of April) – IDAS Minority.
27 Pink List Correspondence.
28. Rendition of Service Verification certificate in r/o Pr. CDA (I week of April)
29. Re-organization of PCsDA/CsDA.
30. Distribution of CGDA confidential letters.
31. Transfer/Posting-IDAS officers/SAOs/AOs & publishing casualties thereof.
32. Temporary Duty - IDAS officers/SAOs/AOs & publishing casualties thereof.
33. Training (NADFM, Pune/RTC Meerut/ISTM, New Delhi etc.) -IDAS officers/SAOs/AOs.
34. Preparation of Monthly Activity Report & submission thereof to CGDA, New Delhi.
35. Preparation of Monthly Vacancy Report- SAOs/AOs & submission thereof to CGDA, New Delhi.
36. Preparation of Quarterly Report- Distribution– SAOs/AOs & submission thereof to CGDA, New Delhi.
37. DO part II O.O. on retirement/ before retirement– IDAS/SAOs/AOs.
38. Distribution of work amongst – IDAS officers.
39. Database – SAOs/AOs/AAOs & submission thereof to CGDA, New Delhi.
40. Leave cases – IDAS officers/SAOs/AOs including notification of casualty thereof as well as posting of leave accounts in relevant service documents.
41. Annual Property Returns in respect of IDAS officers/SAOs/AOs/ AAOs.
42. Training cases (RTC Meerut/ISTM) up to IDAS officers.
43. Correspondence regarding sanctions under CCS (Conduct) Rules, 1964 in respect of IDAS officers/SAOs/AOs.
44. Maintenance of PC files of the officers.
45. Rendition of immovable property returns report for AAOs & above to AN-IV section.
46. Preparation of absentee report in respect of AOs and IDAS officers.
47. Motivation awards for DAD Estt.
   
AN-II
1. Recruitment of Group “C” and “D” staff including on compassionate grounds and Inter Departmental transfers.
2. Posting / Transfer of Group “C” and Group “D” staff excluding SOs(A) and Supervisors.
3. Deputation of staff to other Departments And Ministries
4. Promotion  of  Record Clerks and Gp “D” staff.
5. Confirmation/reclassification of Gp “D” employees.
6. Allotment of permanent account number to staff.
7. Engagement of Casual Labour.
8. Publication of Death/Retirement DO part II OO.
9. Publication of temporary duty DO Part-II OO in respect of Gp “C” and “D” employees except SOs(A) and supervisors.
10. Maintenance and updation of Establishment registers in r/o staff.
11. Grant of permission for interview to staff.
12. Submission of Report/Returns to HQ office and to Ministries.
13. Consolidation of Half Yearly Report on transfer and submission to HQ office
14. Preparation of Annual General Transfer report and submission to HQ office.
AN-III
1. Promotion of Clerks to Auditors and Auditors to SA & DEO's (A) to DEO's (D)
2. Promotion - Stenos and Hindi Translators, Staff Car Driver
3. Permission for outside employment
4. Permission for higher studies
5. NOC for passport/visa
6. Resignation from deptt.
7. Sanction/Intimation for movable and immovable property
8. Vacancy report
9. Maintenance of roster - Clks, Auds, Sr. Auds, Drivers & Hindi Translators and DEOs
10. Financial upgradation under ACP scheme - Gp 'D' & Gp 'C & DEO's
11. Financial upgradation - ACP scheme-Canteen Staff
12. Confirmation of canteen employees
13. Confirmation of Gp D to AAOs
14. Monthly Progress Report
15. Surprise check duty-"R" sec.
16. Maintenance of Rosters - Clerks, Auds, Sr. Auds and DEOs
17. Maintenance of Part - I  and Part-II OO Register
18. Fortnightly Report-Internal
19. Probation-Gp ‘D’ staff to AAOs
20. Confirmation Clk. & DEOs
21. Library (AN) Section
22. Key to the map of India
23. Loss of national property
24. Reports of SC/ST/Ex-serviceman/PH
25. Daily Absentee Statement
26. Appointment of Cashiers
27. MPR of "AN" section and MPR of WC
28. Daily and weekly control chart of Admin
29. Gen work of AN section -Festival Adv., welfare
30. DARC, O&M cell, test audit & CGDA inspection
31. Report - Special Action Plan & Gen Target
32. Relieving and joining report of staff of an
33. Pay disbursement duty
34. Quami Ekta, Sadbhawna Diwas and condolences
35. Distribution of dak-AN-III
36. Marking, receiving, despatch of dak - AN
37. Diarisation of dak
AN-IV
1. Initiation and finalisation of ACRs/ MTCRs up to A.A.Os
2. Maintenance of CR Dossiers up to A.A.Os
3. Rendition of ACR grading in relation to transfer/posting, DPC and clearance of Probation period.
4. Processing of Disciplinary cases.
5. Issuance of ‘No disciplinary case is pending’ certificate.
6. Investigation in respect of DAD Complaints.
7. Rendition of various Vigilance Reports and Disciplinary Reports.
8. Holding of 4th level quarterly ROC JCM meetings and election of the associations.
9. Processing of Criminal cases/CBI cases and CAT cases.
AN-V & XIII
1. Payment of Pay & Allowances in r/o Officers/Staff serving in Main Office & Sub Office under PCDA(WC) Chandigarh except Sub offices under AAO(Pay) Delhi, Pathankot & Jalandhar.
2. GPF Advances & Withdrawls in r/o Officers/Staff serving in Main office & Sub office under PCDA(WC) Chandigarh except Sub office under AAO(Pay) Delhi, Pathankot & Jalandhar.
3. Payment of Tution fee claim.
4. Festival advances.
5. Watching of demands in r/o all the advances drawn by officers and staff in Main office & Sub offices.
6. Calculation and deduction of Income Tax at source.
7. Raising & responding of DID Schedules.
8. Issue of LPC & watching acknowledgement thereof.
9. Provisional payment of pay & allowances.
10. Payemnt of pay & allowance - under New Pension scheme employees.
11. Payment of honorarium, adhoc bonus & arrear of DA etc.
12. Correspondence with CDA(Fund) Meerut Cantt & various Ministries on a/c of allotment of GPF Nos & transfer of GPF assets regarding Inter Departmental Appointment cases.
13. Correspondence with CDA(Fund) Meerut Cantt regarding GPF discrepancies related to DAD employees working under this command.
14. Sanction of payment CGEIS, Leave encashment.
AN-VI
1. Preparation & Controlling of budget of Major Head 2052 DAD Salary Head.
2. Monthly Expendtiure Report under other allowances(0/094/26), Office Expenses(0/094/30) & Travel Expenses (0/094/28).
3. Medical Bills of Main Office & all Sub offices located at different stations (except AAO PAy 'WC' Delhi Cantt).
4. Obtaining of ex-post facto sanctions of medical claims (including AAO Pay 'WC' Delhi Cantt).
5. Issue of CGHS cards.
6. Appointment of AMAs in r/o DAD employees serving under this organisation(non CGHS area).
7. Sanctioning of special increment for adopting small family norms.
8. Final settlement of GPF cases.
9. Monthly/Quarterly/Yearly Reports & Returns.
AN-VIII
1. Maintenance of  Service Books/PC Files of AAOs/Sr. Auditors/Auditors/Clerks and Gp ‘D’ Staff.
2. Annual Stock Taking of  Service Books.
3. Preparation of CGEIS yearly budget report information from various Offices/Sections.
4. Regularisation EL/CML/HPL/EOL and publication of DO Pt. II O Orders.
5. Verification of  PIC.
6. Entries regarding all types of examination i.e. SAS/Supervisory/ACP etc.
7. Entries of various types of Pt. II Office Orders i.e. Promotion/Pay fixation/ACP/SAS/Transfer IN/Transfer Out.
8. Watching out of service books awaited from others Controllers.
9. Sending out of Service Books to other Controllers.
10. Preparation and maintenance of service book Control/Audit by LAO Register.
11. The work regarding change of Home Town/Addition of Higher qualification/Change of  Name is also dealt with in this group.
12. Acceptance and placing of fresh nomination form in service books.
13. Receipt and disposal showing in Hindi Register.
14. Issue of recovery letter for recovery of  EOL/HPL regarding leave regularisation cases and watching and posting of acknowledgement thereof.
15. Payment of  CGEIS  in Death Cases.
AN-IX
1. TA/DA/LTC Advance and claims of the D.A.D. Officers and staff of the PCDA (WC.), Chandigarh including all sub offices and IFA(WC), Chandimandir and IFA (ARTRAC), Shimla. And forwarding of paid vouchers to PCDA(P) Allahabad for Post Audit.
2. All types of interest bearing advances in r/o DAD Officers and Staff of this organisation such as HBA, Scooter/M.C. Advance, Car Advance, P.C.Advance, Bicycle Advance, Fan Advance and its related budget.
3. Handicapped Allowance DAD Officers/ Staff.
4. Issue of Identity Cards to DAD Officers and Staff.
5. Conducting of SAS Examination and Supervisor A./Cs Grade Examinations
AN-X
Pension Cases:  Pension cases (all classes of pension) in respect of DAD employees of  Pr. CDA (WC) Chandigarh are dealt with in AN-X DO Pt. II OO showing individual likely to superannuate in the forthcoming two years is published in advance. The pension papers are sent to the effected individual one year before retirement for completion and return. These documents are scrutinized with reference to service books and are transmitted to PCDA(P) Allahabad duly signed by the GO (AN) and PCDA along with calculation sheet and Data Sheet eight month prior to the actual date of retirement. On receipt of pension sanctioned by the PCDA(P) Allahabad through PPOs; the original PPOs are sent to PDA and duplicate sent to the effected individuals retaining triplicate copy in this office. The details of the pension sanctioned and subsequent changes are entered in a register.
Leave Encashment:  On receipt of information from AN –I & AN-VIII  in the case of officers and staff respectively regarding quantum of E.L. balance, Sanction is obtained from PCDA /JCDA/ DY CDA (AN) The fact is communicated to paying Authority i.e.  AN- Pay / AAO (WC) Pay Delhi, AAO (WC) Pay JRC. AAO (WC) Pay Pathankot for release of  amount as per sanction.
CGEIS Payment: Sanction of Jt. CDA is obtained before actual date of retirement in respect of staff up to  AAO for release of the amount as per table for a particular year received from CGDA. The fact is communicated to AN (PAY) and AAO (WC) Pay Delhi Cantt., AAO (WC) Pay JRC. AAO (WC) Pay Pathankot for release of payment up to the amount specified in the sanction.
Counting of Former Service : Individual desires of getting their previous Military and Civil Service before induction in DAD apply for counting of their previous service towards current spell. The fact is verified with reference to their service books and the case is sent to PCDA (P) Allahabad for according sanction along with service books. On receipt of sanction from PCDA(P) Allahabad, the sanction (in original) is pasted in the service book and communicated to individual and AN/ VIII (Local).
 Pay Fixation :  Pay of the individual/ officers is fixed on the basis of Pt. II O.O. notifying promotion / appointment and assumption of charge. The pay is fixed on the basis of option exercised by the individual / officers and is notified through Part II office order.
Anomalies/Ante-dating: Individual applies to set aside anomalies in their pay with reference to the pay of juniors. The service books of both individuals are examined to ascertain the fact in regard to anomalies / antedating. The case is processed for sanction of the PCDA to set aside the anomaly. If sanction is accorded, previous Pt II O.O. notifying anomalous fixation is amended through a fresh Pt II office order.
Publication of Holidays: List of holidays is received from CGDA office every year. Besides, three holidays are to selected in consultation with central Govt.. Employees welfare Co-Ordination Committee, Chandigarh. On receipt of the information from the committee, the list is notified through Pt. I office order except for Delhi Area and stations where separate C.G.E.W.C.C. exists.
D.V. No./ Punching Medium andSubmission of Schedules: Disbursement Vouchers are allotted on the bills passed for payment by AN Section GROUPS- V,VI,IX,XI and XIII and the bill along with allotted D.V. Number are sent to ‘D’ Section for issue of cheques. Punching Medium is despatched to the A/C Sec. & E.D.P. Cell on weekly bases.
AN-XI
1. Monitoring of funds allotted under Office Expenses (00/094/30) for Main Office as well as PAO (ORs) 14 GTC Subathu, PAO ( ORs) RRRC, Delhi Cantt, AAO Pay (WC) Delhi Cantt, AAO Pay (WC) Jalandhar Cantt, AAO Pay  (WC) Pathankot, IFA Chandimandir, IFA ARTRAC Shimla, IFA 9 & 11 Cops Jalandhar Cantt, IFA COD Delhi Cantt and IFA 3 BRD AF Station Chandigarh
2. Procurement and distribution of liveries for Class III & IV employees of Main Office and sub offices.
3. Maintenance of Office Vehicles.
4. Payment of Telephones installed in Main office and Sub offices.
5. Payment of Service Labels for Main office and Sub offices.
6. Control and management of Transit Facility.
7. Procurement and distribution of Stationery, Books Newspapers, Conservancy items, Hot Weather and Misc. items   etc.
8. Procurement & distribution of Dead Stock Articles for Main Office as well as for Sub Offices.
9. Scruitiny and payment of bills on a/c of recoupment of imprest in r/o Main Office and Sub Offices.
10. Condemnation of Dead Stock Articles.
11. Logistic support for meeting/conferences/Training held in Main office.
AN-XII
1. Monitoring of DAD projects pertaining to office complex & residential complex.
2. Transfer of Defence land to DAD
3. Watching expenditure against allotment.
4. Allotment/occupation/vacation of DAD residential accommodation at Sector 35-B, Chandigarh.
5. Management, deployment of Group ‘D’ employees. 
6. Up keep/maintenance of office complex.

EDP Centre

 EDP Centre of this office started functioning in 1988. It is one of the most important Sections of the Main Office. Many important and date bound projects are handed by this section, which are as under: -

1. Office Automation Project.
2. Sectional Compilation Project.
3. RNPDS (Revised New Pension Disbursement Scheme) - Pension Project. 
4. Fund Project.
5. New Pension Scheme - Fund Project.
6. DAD Pay Bill Project.
7. Mission Excel IT

Engineering Section

WORK DISTRIBUTION
Group - I, III, IV, V (Payment Groups)
1. To advice administrative/executive authorities of Financial/Management aspect of Works and Contracts.
2. Prompt and correct payment of works contracts executed by contractors i.e. Final Bills.
3. Pre-Audit and authorization of payment in respect of Hand receipts on account of Advertisement Bills/Hand Receipts on account of Legal Fee Bills in r/o Standing Govt. Counsel. Hand Receipts on a/c of Arbitration Award (Provisional Payment) and checking thereof.
4. Provision of cash assignment tot MES Offices.
5. Post Audit of Paid Cash vouchers received/paid by AAO GEs and issue of objection statement and watching replies thereof.
6. Audit of Cash Book monthly and punching medium received from AAOs GE.
7. Scrutiny and vetting of Contracts, Amendments and Deviation Orders.
8. Advance Consumption Deposit Hand Receipts on account of Payments of Tariff Bill to State Electricity Boards.
9. Custody and release of Security Deposits in shape of FDRs.
10. Operational Works Procedure (Para 34 to 36 of DWP) watching Administrative Approval etc.
11. Rendition of Audit Report of allotment of funds in respect of Arbitration Awards/Court Orders/Changed Expenditure.
12. Maintenance of BGB and watching renewal thereof.
Group - II (MAP Group)
This group is dealing with the work relating to Married Accommodation Project (MAP) as below.
1. Watching of MER from ‘M’ Section and Store Contract Section & preparation of MER and Quarterly Expenditure Report and submission to HQ Office, DGMAP all Project Manager and Station Headquarter.
2. Scrutiny of Contracts and Deviation Orders.
3. Scrutiny of Admin Approval & noting the same in ledger.
4. Payment of RAR to Contractors & Consultants.
5. Payment of Final Bills.
6. Receipt of Allotment letter, Posting thereof and Budget Control.
7. Receipt of BGB for scrutiny on account of Mobilization Advance, Retention Money, Material lying at site and performance Security and watching their expenditure.
8. Preparation of Punching Medium and their verification with Printed Compilation.
9. Preparation of Quarterly Statement of Income Tax & deposit the same with Income Tax authority.
10. Payment of Sales Tax Bills to Sales Tax authorities.
11. Issue of Form 16 to Contractors & DEPML Contractors.
Group - VI
This is general/administrative group dealing with the following:-
1. Rendition of Reports & Returns.
2. Monitoring of Rent & Allied charges.
3. Watching of Inward/Outward Dak.
4. General correspondence.
5. Preparation of Annual Review of Works Expenditure.
6. Monitoring of IAR/MFAI/Draft Para/Test Audit Objections.
Group - VII
This group is dealing with the work relating to Admin Approval and Technical Sanctions as below:
1. Scrutiny of Administrative Approval and Technical Sanctions.
 
(a) Observation thereon and watching settlement.
(b) Noting the Admin Approvals and Technical Sanctions on computer. 
2. Draft Para(s) on MES works and follow up action.
3. Cases of Re-appropriation of Buildings
 
(a) Observations and watching settlement.
Group - VIII
The Group is dealing with the works relating to DEO’s as given below:-
 
(a) Release of Cash Assignment.
(b) Audit of Cash Book.
(c) Scrutiny of Lease Agreement.
(d) Post Audit of Paid vouchers.
Group - IX
1. Receipt and Scrutiny of Monthly Expenditure Reports from the GEs/CWEs/CEs.
2. Checking of Appropriations and Re-appropriations.
3. Scrutiny of quarterly TE reports from AAOsGE and submission to HQ Office.
4. Watching Adjustment of Defence ID Schedule of MES formations.
5. Work relating to S&S Imprest Account (OP Works Engineer Regts)Viz., Payment on Requisition, Adjustment, and Post Audit of Vouchers receiving from Engineer Regiments.
6. Post Audit of CPWD paid vouchers received from PCDA ‘G’ Block.
7. Allotment of Section Code to newly raised office of MES formation.
8. Monitoring of Adjustment of CP vouchers pertaining to MES by AAOsGE.
9. Watching of TBO report its adjustment by the AAO GE and clearance thereof and finally rendition of report to HQ office.
10. Maintaining of subject files.
11. Noting allotment in the Register and verification for releasing of cash assignment received from E-in-C,CE,CWE.
12. Issue of RC Circular.
13. Maintaining of Accounts of JS(T) CAO, New Delhi.
14. Scrutiny of Command Compilation, Sectional Compilation.
15. Preparation of Annual Review of MES Expenditure relating to Budget.
16. Releasing of DPDO land payment.

Accounts Section

WORK DISTRIBUTION
Group - I
1. All work and correspondence of General Seat and work relating to general administration of Accounts Section.
2. Annual Review of Balances.
3. Maintenance of Books and Regulations and Issue of Part I Office Orders.
4. Submission of various reports and returns.
5. Test Audit Objections, CGDA Inspection Report and O&M Cell objections.
6. Review of Sectional Compilation and watching re-adjustment of erroneous booking.
7. Monthly Suspense Report (00/020/61) and watching its clearance
8. Receipt & distribution of dak of Accounts Section.
9. All other miscellaneous correspondence.
Group - II
1. Linking of paid cheques with Schedule III and their retention.
2. Punching of Schedule III of Sub Offices and their retention.
3. Extraction of unlinked cheques to concerned banks.
4. Verification of status of payment of lost cheques from Schedule III.
5. Receipt of Schedule III from 'D' Section and their retention.
Group - III
1. Noting of Allotment letters regarding LCH.
2. Allotment of Unit Codes to new units.
3. Issue of LAC Out in respect of outgoing units.
4. Budgetary Control - Submission of Budget Estimates.
5. Rendition of various reports - MER, MGASC, IT Report etc.
Group - IV
1. Punching of DMROs and Linking of MROs - its reconciliation / retention.
2. Extraction of unlinked DMROs to Audit sections / Sub Offices.
3. Extraction of unlinked OMROs to Banks.
4. Receipt of Credit Scroll and reconciliation.
5. Originating & Responding DID Schedules regarding MROs.
6. Clearance under Code Head - 00/020/80
Group - V
1. Posting of Debit Scrolls in Registers.
2. Maintenance & Reconciliation of amount compiled to Code Head 00/020/81, 28/020/00, 00/021/00.
3. Watching clearance of outstanding under Code Head 77/020/83
4. Reconciliation of Monthly RBI figures.
5. Preparation of punching medium on receipt figures of Debit Scroll from Focal Point branch.
6. Scrutiny of scrolls (Dr. / Cr.) received from Focal Point branch.
7. Clearance of discrepancies received from RBI through adjustment entries.
8. Issue of NPC against lost cheques.
Group - VI
1. Adjustment of DID Schedule received from other Controllers and its correspondence
2. Numbering and forwarding of DID Schedules to other Controllers.
Group - VII
1. Maintenance & Posing of all RDR Head Register.
2. Maintenance Register of RBI Classified - 00/020/82.
3. All Inward & Outward Settlement Account with Railways, P&T and RBI.
Group - VIII
1. Outward Settlement Accounts with all PAOs / Ministries.
2. All Inward and Outward Settlement Accounts with AGs.
3. Distribution of RDR Head Schedules to respective Groups.
Group - IX
Accounts (ORs) Cell deals with work relating to the following PAOs :
1. PAO 14 GTC Subathu
2. PAO PBG New Delhi
3. PAO RRRC Delhi Cantt

AT ORs Cell

WORK DISTRIBUTION
Task –I
1. Monitoring of functioning of PAOs falling under administrative jurisdiction of this command.
2. Issue of clarification on points of  doubts raised   by PAOs.
3. To examine the orders issued by the competent  authorities on Pay & Allowances of JCOs/ORs/ NCEs and circulate To PAOs.
4. Issue of cheques on account of AFPPF / DLIS in r/o deceased PBORs.
5. Submission of Reports & Returns To CGDA Received From PAOs
6. Monitoring Of Data Scheduling on weekly basis to ensure regular and even flow     of data to facilitate timely cleaning and closing.
7. Review of PAO (ORs) being carried out every quarter and report issued after PCDA’s approval.
8. Issue of Payment Authority  on account Of House Building Advance, taken by PBORs

Fund Cell

WORK DISTRIBUTION
Group - I
1. Receipt & Despatch of dak related to Fund Cell.
2. Reports & Returns of the Section.
3. Functions as Admin Group for Section - General Correspondence thereof.
4. Receipt of GPF Schedules of Defence Civilians excluding DAD Staff from various Pay Audit Offices / Sections.
5. Reconciliation of GPF Schedule amount with compiled actual, making of batches thereof for processing in EDP Centre, Edit list checking.
6. Clearance of Local / Super Review Rejections, Minus Balance Cases, Wanting Schedule Amount.
Group - II
1. Receipt & scrutinizing of Annexure I & II in respect of New Pension Scheme.
2. Allotment of Permanent Pension Account Number (PPAN) in respect of New Pension Scheme.
3. Reconciliation of Annexure II amount with compiled actual, making of batches of Annexure I & II for processing in EDP Centre, Edit list checking.
4. Dealing with discrepancy and complaint cases, Nomination, Date of Birth cases and Missing Credit Cases regarding GPF.
5. Receipt of CCO-9 from CDA (Funds) Meerut and its distribution to concerned Pay Audit Offices / Units
Group - III
1. Dealing with all work related to transfer of NPS accumulation to National Securities Depositories Limited (NSDL) i.e. Registration of Pr. AO, PAOs, DDOs, transfer of legacy data to NSDL.

TA Section

WORK DISTRIBUTION
Group - I
1. Draft Paragraph
2. Financial Advice
3. General Target
4. Decision cases
5. Govt. Letter WE and PE
6. LAOs conference
7. Reports & Returns
8. General correspondence IA Section & DAD
9. Study Cases
10. Complaints
11. Follow up of Test Audit Objections
Group – II
1. AAC
2. MFAI
3. Consolidated Accounts of Cantt. Board
4. Reconciliation of various reports i.e. MFAI, IAR & AAC
Group – III
1. IAR
2. Special Reports
3. Super Review
4. Maintenance of APR in respect of objections of field units
5. Action on Tour notes of Super Review
6. Speedy settlement of objections
Group – IV
1. Higher Audit of loss statements
2. Rendition of Final Audit Report
3. Infructuous & Expenditure Report
4. Appropriation Accounts
5. Verification of Specimen Signatures
Group – V
1. Scrutiny of LAP/LACR
2. IRP/IRCR
3. Maintenance of Secret List
4. Incoming/Outgoing units
5. Concurrence school going children
6. LTAR/LTAN

O & M Cell

WORK DISTRIBUTION
Task –I
1. Annual Inspection Programme of sections in M.O, LAOs and all Sub Offices including approval of move sanction.
2. CGDA Inspection Report in r/o Main office and Sub Offices.
3. Admin Inspection of PCDA.
4. Follow up action on the Inspection Report in r/o various Sections of main office and LAOs/AAOs (Pay)/DCDA (COD)
5. Framing of general targets/Special action plan and its follow-up including relevant reports and returns.
Task- II
1. Postage Check/Surprise Check in r/o R & D sections.
2. Public Grievances/Complaints.
3. Right to Information Act 2005.
4. Firm Complaints/General Complaints including follow ups.
5. Reports and Returns (MAR, MPR, EL Report, Hindi Report, CVC Report, Fortnightly Report, MPR for Firm Complaints.  
6. Vigilance
7. Follow up action on the Inspection reports in r/o AAO GEs/BSOs located at Delhi/New Delhi/Delhi cantt, PAOs and DEOs
Task - III
1. Follow up action in the Inspection Reports in r/o AAO GEs/BSOs located in Punjab /Haryana /Himachal/ Jammu.
2. Controllers Conference.
3. CTC/RAC Meetings.
4. DAD Week
5. SIU, Shortage of staff/reassessment of work load data and fixation of Mandays.
6. In house training programme and associated work relating to training Course/SAS etc.
7. Performance Study/Performance evolution studies/work studies/O & M studies etc.
8. JDS
9. Library.  
Task-IV
1. Absentee Report
2. Control Chart, Receipt of Dak, Distribution and despatch of dak.
3. Misc Work regarding General seat including typing.
4. Monthly Conference Report.
5. All Quarterly Appraisal Report
6. Review of Retention.
7. Maintenance of Work Book  Report
8. Rent and Allied Charges Report.
9. Maintenance  of Account in r/o  stationary items used by photo-printers /Binding of training material, copy etc.

IA Section

WORK DISTRIBUTION
Group - I
1. Draft Paragraph
2. Financial Advice
3. General Target
4. Decision cases
5. Govt. Letter WE and PE
6. LAOs conference
7. Reports & Returns
8. General correspondence IA Section & DAD
9. Study Cases
10. Complaints
11. Follow up of Test Audit Objections
Group – II
1. AAC
2. MFAI
3. Consolidated Accounts of Cantt. Board
4. Reconciliation of various reports i.e. MFAI, IAR & AAC
Group – III
1. IAR
2. Special Reports
3. Super Review
4. Maintenance of APR in respect of objections of field units
5. Action on Tour notes of Super Review
6. Speedy settlement of objections
Group – IV
1. Higher Audit of loss statements
2. Rendition of Final Audit Report
3. Infructuous & Expenditure Report
4. Appropriation Accounts
5. Verification of Specimen Signatures
Group – V
1. Scrutiny of LAP/LACR
2. IRP/IRCR
3. Maintenance of Secret List
4. Incoming/Outgoing units
5. Concurrence school going children
6. LTAR/LTAN

Store Audit Section

WORK DISTRIBUTION
Group – I
1. General work & All Reports and Returns.
2. Work Related to top sheet of CP Vouchers & CRVs received from 'G' Block and consolidation of Acknowledgment received from LAOs
Group – II
1. Sale Accounts & MSTC Claims
2. Foreign Invoices
3. Aid to civil powers
4. PBD/ISD Vouchers
Group – III
1. Scheduling of ‘E’ Copies
2. Claims of 22 Estt.(Cabinet Sectt)
Group – IV
1. Adjustment of Cash Accounts of 6 Military Farms viz.- AMBALA, FEROZEPUR, JALANDHAR, YOL, PATHANKOT & DAGSHAI.
2. Adjustment of GPF & CGEIS Schedules in respect of above mentioned 6 Military Farms.
3. R.G.P Board in respect of 6 Military Farms.
4. Pricing of Loss statement only for those Units which come under “WAR SYSTEM OF ACCOUNTING”.
5. Annual A/C scrutiny.
Group – V
1. OMROs Acknowledgement & adjustment of OMRO’s in respect of Army Units & Sr.Q.A.Estt. for the following transactions.
2. Sale of Ration, Sale of clothing, Sale of POL, Hospital stoppage rolls in respect of the non entitled personnel admitted in to Hospital, recoveries made on account of hire of Govt. Transport for amenity purposes, recoveries made on account of losses of store, Auction of salvage / scrap/ ammunition /packing materials, recoveries of hire charges for issue of ordnance store on hire &  sale of vehicles to MLA’s Ex-servicemen.
3. Adjustment of Railway claims.